The purpose of training is twofold: to make sure your skills are up to scratch and to demonstrate to potential clients that you know your stuff.
This is a controversial statement, but I believe the amount of training a fiction editor needs is extremely flexible, depending on what service the editor wants to offer, what kind of client they want to target, and how much they already know.
Different editorial services require different skills and knowledge
Let’s take a quick look at the different types of editorial services a fiction editor might offer, what training is available, and what skills and knowledge an editor might need.
Developmental Editing & Manuscript Critique
First, you have your macro editing. This looks at the manuscript as a whole and addresses big-picture issues such as plot, theme, tension, characterisation, genre, narrative style and so on. There are lots of names for this kind of editing, and what’s specifically offered will vary, but generally this kind of editing is called developmental editing or manuscript critiquing.
To conduct this type of editing, you need:
- Extensive knowledge of novel-writing craft.
- The skills to turn your observations into useful feedback.
You might also need an awareness of the market, depending on the kind of feedback you’re being asked to give.
As far as I’m aware, there aren’t many training courses that teach this type of fiction editing. The Editorial Freelancers Association occasionally offers a series of online courses in this area. The Editor-Author Clinic, run by Barbara Sjoholm, offers infrequent training in developmental editing. You can read Barbara’s brilliant book on developmental editing: An Editor’s Guide to Working With Authors.
I also offer two online courses teaching people all about developmental editing here at Liminal Pages:
You may already have an excellent knowledge of novel-writing craft. Perhaps you’ve studied creative writing extensively and have read many books on the craft of novel writing. (Hello MA in creative writing – I knew you’d come in handy.)
If you’re an avid and observational reader, you’ll find you probably intuitively know what makes a good novel. Still, you may have to research and learn how best to write up your observations. But as long as your feedback is presented analytically (rather than as opinion) and is written with tact, you may not need a whole lot of training … as long as you can convince your prospective clients of your skills.
Substantive Editing & Line Editing
Next up we have substantive editing and line editing: sentence-level editing that aims to improve the writing. Again, specific definitions will vary, but generally this kind of editing looks at the flow and style of the writing; continuity problems and consistency of detail; and minor issues of characterisation, dialogue, timing and point of view.
I have a feeling it’s this kind of editing that strikes the most fear into the hearts of wannabe fiction editors. And I can understand why. This can be tricky stuff.
The worst thing an editor can do when conducting this service is change the author’s text to suit their own preferences, even though they might think they’re improving what the author has written. The biggest challenge for an editor offering this type of service is knowing what to change and what to leave alone. Generally, if you can’t back up your edit with logic or solid writing theory, don’t make the edit.
What kind of training is available for this kind of fiction editing? My observation is … not much. The Society for Editors and Proofreaders offers an Introduction to Fiction Editing course, which seems to provide basic guidance on quite a few of these issues. Working with a mentor is also a good way to learn.
If you’ve extensively studied novel-writing craft and are an avid and analytical reader, you’ll probably already have a decent understanding of the principles behind this type of editing. The next hurdle becomes how to actually apply the theory to an unpolished manuscript.
From a technical standpoint, you’re also going to need to learn to use Microsoft Word and its Track Changes and comments feature. Learning what edits to make is a combination of applying knowledge and judgement. And it’s certainly the kind of skill that gets better with practice.
Copy-editing & Proofreading
Whereas substantive and line editing aim to improve the writing, copy-editing and proofreading aim to correct the writing – and this difference is crucial.
Both copy-editors and proofreaders correct errors in grammar, punctuation and spelling and apply stylistic consistency. The copy-editor will likely also do some very basic fact checking and raise potential legal issues, such as libel or plagiarism. When working with publishing houses (but usually not so much when working directly with authors), the copy-editor will also mark up the text for the typesetter or book designer.
Proofreaders are employed to carry out the very final check, after the manuscript has been edited and after it’s been typeset. If they’re asked to proofread a manuscript that hasn’t been edited or typeset, technically they’re conducting a copy-edit. Often, self-publishing authors ask for a proofread when they really want a copy-edit.
When it comes to editing fiction, the term ‘copy-editing’ can mean so many different things. What I describe as copy-editing, other editors might see as proofreading. And what I describe as line editing, others might see as copy-editing.
The lack of coherent definitions for these services is not only frustrating, but can cause differences in opinion on the amount of training fiction editors need – because we might be talking about completely different services
What are the skills copy-editors and proofreaders of fiction need?
In a nutshell, the ability to …
- Understand conventional grammar, spelling and punctuation.
- Make judgements on when these rules need not be applied.
- Understand and follow a style guide.
- Create stylistic consistency in the text.
- Create and use a stylesheet.
On top of that, copy-editors and proofreaders of fiction will also need to know how to use Microsoft Word and its Track Changes and comments feature. Proofreaders might need to know how to proofread PDFs or on hardcopy, too.
As far as I’m aware, there are almost no specific training courses that teach copy-editing and proofreading skills specifically for fiction. The Editors Freelance Association (EFA) occasionally run a ‘Copyediting Fiction’ course – I’ve taken this, and I feel it teaches line editing more than copy-editing. There are certainly plenty of decent general copy-editing and proofreading courses out there, though.
If you have a solid grasp of grammar, punctuation and spelling, understand how not to over-correct a piece of creative writing, know what a style guide is and how to use one, know what a stylesheet is and how to create one, and know how to use the Track Changes and comments feature of Word … you might not need to take any further editorial training.
Depending on the type of clients you want to work with.
Who are your clients?
As well as the service you want to offer, the type of clients you want to work with will directly impact how much training you might need. As a fiction editor, your two main client types will likely be either publishing houses or authors.
If you want to work with publishing houses, it’s very likely you’ll need training credentials to prove you know your stuff – especially if you don’t have much experience, which is sometimes considered even more valuable than training. (For more detail, take a look at Louise Harnby’s excellent post ‘Does Training Matter? What Publishers Say about Proofreading & Editing Courses’.)
If you want to work directly with authors (and with the millions of self-publishing authors out there, you can certainly choose to work solely with authors), it’s highly unlikely you’ll need to know how to mark up a manuscript for the typesetter or designer. So if you want to be a copy-editor who specialises in editing fiction for authors, that’s one bit of training you can decide to skip. You also certainly wouldn’t need the depth of story-crafting knowledge required to conduct a developmental edit or manuscript critique.
The ethics of working without training credentials
Let me quickly recap why training is important: firstly, to make sure your skills are up to scratch; and secondly, to demonstrate to potential clients that you know your stuff.
If you haven’t had any editorial training and your skills are not up to scratch and you don’t know your stuff, hanging out your shingle as a freelance fiction editor is not okay.
Publishers know how to recognise and assess your editorial skills. More often than not, though, authors won’t be able to. Through no fault of their own, they simply won’t have the industry knowledge. This means there are a lot of cowboy fiction editors out there, charging authors money for substandard editing.
This is not okay. In fact, it’s downright shitty behaviour.
The only time it’s okay to work without training credentials is if you already possess the knowledge and the skills you need to conduct your chosen service for your chosen client.
If you want to run your own fiction editing business, I encourage you to consider the following:
- What kind of service do I want to offer?
- Who do I want my clients to be?
- What transferable skills and knowledge do I already possess?
- Where do I need to fill the holes?
- How best can I do this?
When it comes down to it, you have a responsibility to make sure your skills are up to scratch before you start charging for your work. That’s the only way to run a successful editing business with integrity.
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